HR Executive at Pratham Software Pvt. Ltd.
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Executive - Front Desk (0-3 yrs)
Working Days : Monday - Saturday
Position : Front Desk Executive
Timings : 9 AM - 6 PM
Work Location : PSI Sitapura Jaipur
Key Responsibilities :
- Warmly greet and assist clients, visitors, and employees, manage incoming calls, handle inquiries, and maintain a tidy reception area.
- Coordinate appointments and meetings, manage conference room bookings, and maintain accurate calendars.
- Escort visitors, ensure security compliance, provide guidance, and assist with inquiries to ensure a positive experience.
- Assist with various administrative tasks, including filing, data entry, document preparation, and office supply management.
- Respond to inquiries promptly, manage internal and external correspondence, and ensure timely and accurate communication.
- Operate and maintain office equipment, troubleshoot basic IT issues, and ensure proper functioning of audiovisual equipment.
- Maintain accurate records of visitors, appointments, and sensitive information with confidentiality.
- Collaborate with colleagues and departments, communicate effectively, and foster a positive team environment.
- Prepare expense reports, manage office utility bills, ensure compliance with reimbursement policies, and provide guidance to employees.
- Overall, the role requires good communication, organizational, problem-solving, and multitasking skills to efficiently manage various responsibilities and contribute to the smooth operation of the office.
Skills and Qualities :
- Good communication and interpersonal skills.
- Bachelor's degree in any field.
- Ability to prioritise tasks and great organisational capabilities.
- Competency in managing time and solving everyday problems.
- Strong communication and people skill
- Proficient in English & Hindi (Oral and written)
- Ability to multitask and prioritize tasks effectively.
- Proficiency in computer skills, including MS Office applications.
- Attention to detail and accuracy in handling administrative tasks.
Experience :
At least 1+ Years Experience in customer service, receptionist roles, or administrative positions.