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28/05 Annesha Dutta
HR Generalist at Tekclan Software Solutions Pvt Ltd

Views:13 Applications:3 Rec. Actions:Recruiter Actions:2

Event Coordinator (1-4 yrs)

Chennai Job Code: 327833

Company Description:

TekClan is a professional technology company based in Chennai. Our team of experts specializes in assisting clients with digital transformation and maximizing the power of innovation. We provide technology solutions across various industries including healthcare, education, banking, and finance. Our goal is to support our clients in achieving the optimum growth of their businesses.

Role Description :

This is a full-time on-site role for a Tech Event Coordinator at TekClan. The Tech Event Coordinator will be responsible for planning and managing tech events, seminars, webinars, workshops, team building activities, ensuring effective communication with clients, providing excellent customer service, and managing event logistics.

Responsibilities :

- Collaborate with senior event coordinators and managers to develop event strategies, budgets, and timelines.

- Assist in identifying and booking venues and equipment rentals.

- Help create event schedules and coordinate logistics, ensuring all aspects of the event run smoothly.

- Support the development of event marketing materials, including flyers, email campaigns, and social media posts.

- Participate in outreach efforts to attract attendees and promote events within the IT community.

- Maintain accurate event records, including attendee lists, expenses, and feedback.

- Prepare and distribute event materials, badges, and documentation.

- Coordinate transportation and accommodation arrangements for event speakers or guests when necessary.

- Be present on-site during events to ensure everything runs smoothly.

- Assist with registration, provide information to attendees, and address any on-site issues or inquiries.

- Oversee audiovisual and technical setups as needed.

- Assist in preparing post-event reports to assess the success of the event and identify areas for improvement.


-Bachelor's degree in Event Management, Hospitality, Marketing, or a related field

-Candidate should have the experience in events, seminars in IT companies.

-Event Planning and Event Management skills

-Excellent communication and customer service skills

-Ability to work well under pressure and meet deadlines

-Attention to detail and organizational skills

-Knowledge of the technology industry

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