Founder at Serving Skill
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Event Associate- Life Insurance (2-6 yrs)
Job Purpose
- To Plan, execute LIVE & Virtual events, and manage that helps execute the planned recognition strategy
Responsibilities:
- To plan and execute R&R Events
- To Facilitate RFQ for MICE/ Event
- To facilitate Vendor Empanelment & Management
- To manage E-bidding Vendor & Portal
- To maintain & create Event repository data
- To manage merchandise as and when required
- Adherence to operational processes, accounting (billing & payment) processes & budget management
- Maintaining cost sheet- s, trackers & event calendar
- Query management
- Extend end-to-end support to cross functional team pertaining to R&R Events
- Adherence to timely communication with cross functional team pertaining to fulfillment
- Book venues and schedule speakers
- Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
- Negotiate with vendors to achieve the most favorable terms
- Manage all event operations (preparing venue, invitations etc.)
- Do final checks at the day of the event (e.g., tables, technology) to ensure everything meets standards
- Oversee event happenings and act quickly to resolve problems
- Evaluate event's success and submit reports
- Post event evaluation & closure on bills
Technical Knowledge
- Knowledge about lights & Sound setup
- LED screen knowledge with ratio
- Venue layout
- Content knowledge (PPT, Videos)
- Latest Technology knowledge related to activities
- Virtual event setup (Virtual Live event, Broadcasting, Microsite etc)
Key Performance Indicators :
- Adherence to Budgets for R&R and Conventions fulfillment = 100%
- Adherence to Events calendar, quality & process >=95%
- Driving Event App across all calendarized events >=50%
- Execution of Events and other R&R fulfillment process = 100%
- R&R Portal Management = 20%
- Execution of E-bidding process >=100%
- Query Management = 100%
- Technical Knowledge = 100%
Job Requirements :
Qualifications Postgraduate
Experience : 5 - 7 years of relevant experience
Functional Competencies
- Vendor Management
- Event Management
- Record Management
- Cross functional processes (Sales, Finance, Compliance & Legal)
- Negotiation Skills
Behavioral Competencies
- Process Orientation
- Execution Excellence
- Collaboration
- Customer Centricity
Key Interactions :
Internal Nature or purpose of interaction
Sales Leaders / Functional Heads - Understanding of requirements
- Calendarization of Events
- Reports
External Nature or purpose of interaction
Vendors - Empanelment
- Negotiations
- Operationalizing steps for execution